These rules of procedure govern the functioning of the Union of Honorary Consuls in Morocco and the obligations of its members, as a supplement to the UCHM statutes in accordance with Article 23 thereof. They come into force upon adoption by the General Assembly and must be respected by all members of the Union of Honorary Consuls in Morocco.
The purpose of these rules is to provide a more detailed understanding of the provisions outlined in the statutes of the Union of Honorary Consuls in Morocco (UCHM). They may be amended by the General Assembly upon proposal by the Board of Directors when necessary.
To become a member of the Union of Honorary Consuls in Morocco, one must:
3-1: Submit an application for admission to the President of the association.
3-2: Provide proof of honorary consul status.
3-3: Pay the annual fee set by the UCHM Board of Directors.
If these conditions are met, the application is accepted, and the new member is approved by the Board of Directors during the meeting following the application.
There are three categories of members within the Union of Honorary Consuls in Morocco:
4-1: Active members: Honorary consuls accredited by the Kingdom of Morocco. They have voting rights at General Assemblies.
4-2: Associate members: Former honorary consuls who wish to remain part of the Union and contribute to its development. They do not have voting rights.
4-3: Honorary President: A title granted by the Board of Directors to a former President of the UCHM.
5-1: Membership fees are annual and must be paid upon application.
5-2: Existing members must pay their fees in one installment before the end of the current semester.
5-3: Members who have not paid cannot vote or be candidates in elections.
5-4: Membership fees are non-refundable after payment.
A member ceases to be part of the association if they:
6-1: Resign by submitting a written letter.
6-2: Are expelled for non-payment of dues.
6-3: Violate the statutes, internal regulations, or the UCHM code of ethics, by decision of the Board.
6-4: Are deceased.
6-5: Commit a serious offense against the Board.
6-6: Join an association with similar objectives.
6-7: Lose their honorary consul status.
7-1: Internal: Communication is carried out by mail or email. General Assembly notices are validly sent by email.
7-2: External: Communication through the press, media, or email to promote upcoming UCHM events.
8-1: ELECTIONS
The Board is elected by a two-round list vote for a three-year term, composed of 14 members. The leading consul on the winning list becomes President. Lists must be submitted 15 days before the election date. Any list with unpaid dues will be rejected. Lists must contain 14 candidates. A week before the election, the President or First Vice-President informs the head candidate of the list’s acceptance or rejection.
8-2: DUTIES
The Board manages all Union activities and represents it via the President. It meets at least four times a year.
8-3: ELIGIBILITY
To be President, one must have served at least one three-year term on the Board. To be a Board member, one must have been part of the UCHM for at least two years. Dues must be paid one month before elections.
8-4: DECISIONS
Board decisions are made by majority vote on agenda items.
9-1: ORDINARY GENERAL ASSEMBLIES
Held once a year for active members in good standing. They decide on:
They may also be convened urgently as needed.
9-2: EXTRAORDINARY GENERAL ASSEMBLIES
Held when conditions allow, for:
Decisions require a two-thirds majority of present or represented members.
The agenda for both ordinary and extraordinary General Assemblies is set by the Board of Directors. It includes all items to be addressed.
Participation in General Assemblies and Board meetings is mandatory. Each active member has one vote. Each member may hold one proxy to represent another. Absences must be justified. Three unjustified absences from Board meetings will result in suspension.
Minutes are prepared by the Secretary General and signed by both the President and the Secretary General at the end of each meeting.
Notices are sent by the President or a designated person 15 days before the meeting date via email. They may also be published in a legal notice journal at least 8 days in advance.
The UCHM budget is prepared by the Board of Directors and submitted to the annual General Assembly. It is structured according to the Board’s objectives.
The UCHM Executive Committee consists of 8 members:
These rules may be modified or supplemented by the Board of Directors and approved by the General Assembly.