Privacy Policy

The Union of Honorary Consuls in Morocco (UCHM) is committed to protecting the privacy of its members, guests, and users. This Privacy Policy outlines how we collect, use, share, and safeguard your personal data in compliance with applicable data protection regulations, including Law No. 09-08 in Morocco and international standards (e.g., GDPR).

1. Data Controller

The data controller responsible for your personal data is:

Union of Honorary Consuls in Morocco (UCHM)
10, Place des Nations Unies, Casablanca – Morocco
📧 [email protected]
📞 +212 661 940 408

2. What Personal Data We Collect

We may collect and process the following categories of personal data:

• Full name, nationality, professional title, and country of representation
• Email address, phone number, passport or ID number
• Accommodation preferences, dietary restrictions, and transportation needs
• Information related to accompanying guests
• Payment details (processed by third-party providers)
• Technical information such as IP address, browser type, cookies and analytics data

3. Purpose of Data Collection

Your data is collected for the following purposes:

• Managing event registration and participation in the Annual Meeting
• Coordinating accommodation, transportation, and access to events
• Sending relevant updates and logistical information
• Processing online payments securely
• Maintaining records for administrative and legal purposes
• Improving the functionality and user experience of our website

4. Legal Basis for Processing

We process your data based on:

• Your consent (e.g., newsletter subscription, optional services)
• The performance of a contract (e.g., event registration)
• Legal obligations (e.g., invoicing, tax documentation)
• Legitimate interests (e.g., communication with participants)

5. Data Retention

Your personal data is retained only for the time strictly necessary to fulfill the purposes stated above. Data related to event participation is kept for a maximum of 3 years unless required longer by legal obligations.

6. Data Sharing

We do not sell or rent your personal data. However, it may be shared with:

• Our event partners (e.g., hotels, transportation providers, protocol services)
• Our certified payment providers (e.g., Payzone) for secure transactions
• Our hosting or service providers for technical support

All third parties are contractually obligated to maintain confidentiality and ensure data protection.

7. International Transfers

In case of international data transfers (e.g., for overseas payment processing), we ensure that appropriate safeguards are in place as per applicable laws.

8. Your Rights

You have the following rights regarding your personal data:

• Right to access and obtain a copy of your data
• Right to rectify incorrect or outdated information
• Right to withdraw consent at any time (where applicable)
• Right to request deletion of your data (“right to be forgotten”)
• Right to lodge a complaint with the CNDP (Commission Nationale de Contrôle de la Protection des Données à Caractère Personnel)

To exercise any of these rights, please contact us at: [email protected]

9. Cookies and Tracking

Our website uses cookies to improve navigation and collect anonymous usage data via Google Analytics. You can manage cookie preferences via your browser settings.

10. Data Security

We implement appropriate technical and organizational measures to protect your data against unauthorized access, alteration, loss, or destruction. Payment data is processed through secure, encrypted protocols by certified third parties.

11. Updates to This Policy

UCHM reserves the right to update this policy at any time. Any changes will be posted on this page with the revision date.

Last updated: April 2025